Description:

Key Responsibilities

Salaries:

• Import hours monthly into the Sage 300
• Forward hours to restaurants for verification
• Review overtime and regular hours on monthly basis
• Receive monthly input on salaries and ensure that all are loaded accurately and timeously
• Administer all deductions, i.e. Garnishees, Provident Fund, savings and AOD’s
• Do monthly imports on leave, bonuses and AOD’s
• Do imports from HR Focus
• Pay salaries on the 25th of every month to all equity staff
• Distribute payslips
• Process additional run payments on the 5th of every month
• Administer all daily payroll queries and provide feedback within 24 hours
• Prepare 3rd party payments and liaise with and provide 3rd party vendors with schedules
• Reprint documents i.e., payslips and IRP5’s as and when requested.
• Analysis and validating the integrity of payroll information to detect errors / anomalies / risks 

Reports, Reconciliations and Journals:

• Upload all general ledgers for Finance and liaise accordingly to maintain accurate journals
• Monthly HR reports re. Hours and pay queries

SARS:

• Administer IRP5’s and IT3 documentation at the end of the Tax year
• Resolving IRP5 validation issues on payroll
• Ensure that all tax changes are implemented correctly as and when SARS amends
• Reprint documents as requested

General:

• Maintenance of VIP systems and parameters
• Write all payroll reports as and when requested
• Do annual increases and changes on allowances
• Bargaining Council - registration of new restaurants and do recons if needed

Stakeholders

• Restaurant General Managers, Area Coaches, Regional Coaches
• Human Resources team
  • External contacts - Provident Fund, Medical Aid, magistrates (garnishees etc) and Auditors
  • EE/IR Manager
  • Payroll Manager
  • Finance Department

Working Model

• Hybrid work with 3 days a week in the office. This is a fast-paced working environment with over-time work during peak payroll payment periods.

Requirements:

Qualifications

• Matric
• Relevant qualification & certification on Payroll (reputable tertiary institution)
• Relevant Sage payroll certifications preferred
• HR and/or Finance diploma at a reputable institution preferred 

Experience and Knowledge

• A minimum of 5 year’s payroll experience in a medium to large size organization
• Payroll experience on Sage 300 (non negotiable)
• Experience in writing reports
• Microsoft Office Suite with strong Excel skills
• Computer literacy (Microsoft Office & strong Excel) with an affinity with payroll & financial systems
• Up to date knowledge of relevant legislation & statutory requirements

Competencies

• Deadline-driven with strong attention to detail and good organizing skills
• Excellent interpersonal skills with all staff
• Calm under pressure
• Strong work ethic & integrity
• Excellent problem-solving and analytical skills
• Excellent verbal and written communication skills
• Can innovate and make changes to payroll processes in own areas